About the Role

We are looking for a highly organized, proactive, and reliable Executive Assistant & Operations Coordinator to support the CEO and help ensure smooth day-to-day operations across the company. This role combines executive support, operational coordination, and office management. You will work closely with the CEO and team members to keep schedules organized, follow up on tasks, coordinate communications, and help the company operate efficiently.

What You'll Do

• CEO Calendar Management: Manage the CEO's calendar and coordinate meetings.
• CEO Communication Support: Send emails and follow-ups on behalf of the CEO when required.
• Task and Follow-up Tracking: Track tasks and ensure follow-ups with team members.
• Report and Document Organization: Collect reports and documents from employees and keep them organized.
• Material Preparation: Prepare materials, presentations, and documents when needed.
• Meeting Summaries: Summarize meetings and track action items.
• Internal Process Coordination: Coordinate internal processes and help ensure tasks are completed on time.
• Office Logistics: Manage office logistics including supplies, vendors, and basic administration.
• Events and Internal Activities: Organize company events, team meetings, and internal activities.
• Accounting Collaboration: Coordinate with the accounting team regarding invoices and required documents.

Requirements (Must Haves)

• Organization and Multitasking: Strong organizational and multitasking skills.
• Bilingual Communication: Excellent written and verbal communication skills in Hebrew and English.
• Attention to Detail: High attention to detail and a strong sense of responsibility.
• Independent Execution: Ability to work independently and manage multiple priorities.
• Tool Proficiency: Good knowledge of Google Workspace and Office tools.
• Proactive Follow-through: Proactive attitude and strong follow-up skills.

Who You Are

• Reliable Operator: You are highly organized, dependable, and accountable for outcomes.
• Strong Communicator: You communicate clearly in Hebrew and English across teams and stakeholders.
• Proactive Multitasker: You work independently, manage competing priorities, and follow through consistently.

Preferred Qualifications

• Startup Experience: Previous experience working in a startup environment.
• Administrative or Operations Background: Previous experience in administrative, operations, or office management roles.
• Excel and Google Sheets: Strong skills in Excel and Google Sheets.

What We Offer

• Friendly Team Culture: Join a friendly, supportive, and family-like team culture where people enjoy working together.
• Work Closely with the CEO: Opportunity to work closely with the CEO and gain exposure to how a growing company operates.
• Dynamic Startup Environment: A dynamic startup environment where you can learn, grow, and take on responsibility.
• Professional Growth: The chance to develop skills in operations, business coordination, and project management.
• Real Impact: A workplace where your work has real impact and helps the team succeed.