Why NetSuite Users Automate Order Management with Evolinq

Over 60% of NetSuite procurement teams manually process POs and reconcile supplier emails (G2, 2024). While NetSuite handles core financials, its native procurement workflows often require:

• Copy-pasting PO details into emails
• Chasing suppliers for order confirmations
• Manually updating NetSuite when delivery dates change

Evolinq’s AI automation integrates directly with NetSuite to eliminate these gaps. Here’s how.

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Evolinq Solves NetSuite’s Top 5 Order Management Challenges

1. PO Execution & Supplier Communication

NetSuite Pain Point:

• No native way to auto-send POs to suppliers or track confirmations

How Evolinq Works:

✅ Auto-sends POs to vendors via email/EDI/portal

✅ Tracks supplier responses and updates NetSuite (Purchase Orders > Communications tab)

✅ Flags discrepancies (e.g., "Supplier promised 500 units; NetSuite PO shows 400")

2. MRP Action Coordination

NetSuite Pain Point: Expedite/postpone requests get lost in email threads

How Evolinq Works:

✅ Auto-sends MRP actions (expedite/postpone/cancel) to suppliers

✅ Syncs supplier responses back to NetSuite (e.g., updates Expected Receipt Date)

✅ Validates changes against NetSuite contracts (pricing, lead times)

3. Goods Receipt Validation

NetSuite Pain Point: Suppliers claim items shipped, but NetSuite Item Receipts aren’t recorded

How Evolinq Works:

✅ Auto-tracks shipments against NetSuite Expected Receipt Dates

✅ Triggers Item Receipts (or flags delays)

✅ Generates claims for short/early/late shipments

4. ERP Data Integrity

NetSuite Pain Point: Critical supplier emails (date changes, pricing updates) never make it into NetSuite

How Evolinq Works:

✅ Scans supplier emails for order updates

✅ Auto-reconciles with NetSuite (updates Purchase Orders/Item Receipts)

✅ Alerts team if discrepancies require manual review

5. Supplier Bulk Order Reconciliation

NetSuite Pain Point: Suppliers suddenly send spreadsheets of "all open orders," creating manual cleanup

How Evolinq Works:

✅ Validates bulk submissions against NetSuite data:

• Dates (vs NetSuite demand planning)
• Quantities (vs original PO)
• Pricing (vs NetSuite contracts)

✅ Highlights exceptions (e.g., "Supplier changed price from $10 → $12")

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Unified Visibility: NetSuite + Email Chaos

Evolinq’s dashboard gives procurement teams:

• NetSuite Data: Live PO/Item Receipt status
• Email/Portal Activity: Supplier responses linked to NetSuite records
• Exception Alerts: "Supplier promised delivery 5/1; NetSuite shows 5/15"

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How It Integrates with NetSuite

Pre-Built NetSuite Connector

• Real-time sync with Purchase Orders, Item Receipts, and Vendor Records
• Supports SuiteScript 2.0 for custom fields

No-Code Automation

• Map workflows without IT help (e.g., "Auto-update Expected Receipt Date on email reply")

Role-Based Security

• Respects NetSuite permissions (e.g., AP clerks vs. procurement managers)

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Real-World Results for NetSuite Users

Metric	Before Evolinq	After Evolinq
PO Processing Time	2 days	2 hours
Manual Data Entry	20 hrs/week	1 hr/week
Late Deliveries	22%	6%

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Key Takeaways

• Evolinq complements NetSuite with AI-driven supplier communication
• Ensures NetSuite is always updated, even when suppliers email changes
• Provides one dashboard for NetSuite + supplier activity

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